Office Administrator, EX Services Pte Ltd

Sales

  • logging of enquires on AX and sending enquiry acknowledement to clients.
  • Issuing of spare and repeat bundle quotations to clients (including requesting of quotes from vendors)
  • Processing client purchase orders from all spares, repeat bundles and site services
  • Creating bom for spare parts and route cards
  • Preparation of handover email for Repeat Bundles to UK Project Department
  • Issue repair and modification quotations
  • Creating and issuing SPIRS for documents control and clients when required
  • Update Open Orders document for spares to help ensure the monthly output targets are achieved.

 

Site Services

  • Travel arrangements for Site Engineers, included liaising with Singapore Travel Agency and booking of hotels
  • Issuing of Preliminary and Final Jobpacks for Site Engineers
  • Completing site invoicing upon return of site engineers.

 

General

  • Cover for any of the department staff when required.
  • Answering the telephone, directing the calls appropriately and taking down messages.

 

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